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THE TRI-STATE ROSE
SOCIETY OF Provision I: NAME Section
1.
The name of this organization shall be the Tri-State Rose Society of Provision II:
PURPOSE Section
1.
The purpose of this society is to encourage and create interest in the
growing of roses, and to foster a better understanding of their cultivation. Section
2.
To augment this purpose, this non-profit organization shall be an
affiliate of the American Rose Society. Provision Section
1.
The membership of this society shall be those who have paid their dues
for the current year or have been designated as honorary members. Section
2.
Any person may become a member by paying the current dues. Section
3.
Members who fail to pay dues by the March meeting of any year shall be
considered as having dropped their memberships, Section
4.
The Board of Directors may recommend to the society the revocation of the
membership of any person for just cause. The
revocation must be confirmed by a two-thirds (2/3) vote of the members present
at a meeting of the society when a quorum is present. Section
5.
A person may be elected to honorary membership in the society provided a
two-thirds (2/3) majority of the members present and voting affirm such action.
Such election must be preceded by the approval of the Board of Directors
and shall declare whether membership is for a stated term or for life.
The outgoing President shall be granted a one (1) year honorary
membership in the society. Provision
IV: OFFICERS Section
1.
The executive officers of the society shall be the President, Vice
President, Secretary, and Treasurer. Section
2.
The Board of Directors of this society shall be the executive officers,
the Immediate Past President, and two (2) Directors. Provision
V: DUES Section
1.
The dues of this society shall be an amount as set by a majority of those
present at a meeting of the society. Section
2.
Dues shall cover the calendar year from January 1 through December 31 of
the same year. Provision
VI: MEETINGS Section
1.
The regular meetings of this society shall be held monthly, with the
exception of December. Unless
decided otherwise by a majority vote of the membership present at a meeting, the
November meeting shall be the annual banquet.
The officers for the coming year shall be installed at the November
banquet/meeting. Section
2.
Special meetings may be called by the President, by a majority vote of
the Board of Directors, or by a petition to the Board of Directors by ten
percent (10%) of the membership and notice of the special meeting shall be given
at least one (1) week in advance. Section
3.
All business shall be conducted under Robert’s Rules of Order as
currently revised. Provision
Section
1.
The nominating committee shall be appointed by the President in
September. Nominations shall be
submitted by the committee and from the floor, and elections shall be held at
the October meeting. Officers and
directors shall be installed at the November banquet/meeting and shall hold
office for twelve months, beginning the following January 1.
No officers’ term shall exceed two (2) years consecutively. Section
2.
The term of office for the directors shall be two (2) years.
While a director is not prohibited from future service on the board, no
director may serve more than two (2) consecutive terms.
The terms of office for the directors shall be arranged so that no more
than one (1) shall be elected at any election. Section
3.
Should a vacancy occur, the Board of Directors shall fill the vacated
office of an officer or director by appointment.
The term of office of the appointee shall end on the same date as would
the term of the officer who vacated the office. Provision
VIII: DUTIES OF OFFICERS Section
1.
It shall be the duty of all officers and directors to attend the regular
meetings of the society and such board meetings as shall be called. Section
2.
The Board of Directors shall conduct all normal, routine, and necessary
business of the society. Any
business involving policy shall be submitted to the membership of the society
for approval. Section
3.
The President shall preside at all meetings of the society Section
4.
The Vice President shall assume the duties of the President in his or her
absence. He or she shall also be
program chairman. Section
5.
The Secretary shall record the proceedings of the society and attend to
the correspondence. The Secretary
shall keep the minutes of the regular and board meetings and shall read the same
at the subsequent regular meeting. Section
6.
The Treasurer shall keep a record of the membership and receive and
disburse all moneys of the society, keeping a record of the same.
The Treasurer’s books shall be open to audit at the conclusion of the
term of office. Section
7.
The board shall meet at the call of the chair or upon petition of three
(3) board members. Section
8.
Any member wishing to bring an item of business before the society (such
as recommending new awards, changes in awards, etc.) must first submit the item
to the Board of Directors for their consideration, and if approved, submission
to the society. Provision
IX: QUORUM Section
1.
A quorum at any regular meeting shall consist of twenty-five (25)
members. Section
2.
A quorum at any meeting of the board shall consist of four (4) members of
the board. Provision
X: STANDING COMMITTEES Section
1.
A nominating committee shall be appointed no later than the September
meeting. The committee shall consist
of three (3) members. It shall be
the duty of the committee to nominate a slate of officers for the offices vacant
for the coming year and report their nomination at the October meeting. Section 2. An audit committee shall be appointed to secure an audit of the books of the Treasurer every five (5) years or more often if deemed necessary. Provision
XI: AMENDMENTS Section 1. Upon recommendations of the Board of Directors, the by-laws may be amended at any regular meeting of the society by a two-thirds (2/3) vote of all members present. The proposed amendment must have been submitted at the previous meeting. Revised
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